Business Support Recruitment Agency

About the Role: We are partnering with a global leader within the South Eastern suburbs to introduce a capable and dynamic Temporary Office Coordinator/Personal Assistant to their team. This position is perfect for an individual who thrives in a fast-paced administrative role while assisting senior executives.    Key Responsibilities: Provide high-level administrative and personal assistance to executives, including calendar management, travel coordination, and meeting preparation. Oversee office operations, ensuring supplies are maintained and organizational systems are effective. Coordinate events, appointments, and logistics for meetings. Minute taking Support internal teams by maintaining records, managing correspondence, and handling sensitive information confidentially. Perform general administrative duties such as filing, data entry, and report generation.    Requirements: Candidates should ideally have prior experience in Office Administration and Personal Assistant service roles. Key qualities include:    Exceptional communication, interpersonal, and organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office technology. A positive, proactive, and detail-oriented approach to work. Confidence in multitasking and managing priorities under pressure. A passion for supporting internal teams and ensuring smooth office operations.    About Our Client: We are excited to partner with a global leader based in Melbourne South Eastern suburbs. With a reputation for fostering a supportive and inclusive work environment, they provide opportunities for professional development and long-term career progression. This is a temporary role with an immediate start.    To Apply: Submit your application through the provided link or contact Isabelle Figgins at ifiggins@sharpandcarter.com.au for a confidential discussion. Don’t miss the chance to make an impact in this exciting role!

About the role This is a fantastic opportunity to provide administrative, coordination and executive support to the VP & GM APAC, the executive leadership team as well as overseeing the management and running of head office. Your ability to coordinate and manage varying expectations and daily work flows will be highly attractive. Responsibilities Complex diary and calendar management  Office coordination  Event management  Processing expenses Organising travel and other related arrangements (flights, accommodation, transport and itineraries) Coordinate onboarding and offboarding requirements  Credit card reconciliations  General office management duties including; organising relevant supplies, managing supplier relationships and order management Schedule, coordinate and administer team meetings Project support as required Oher ad hoc duties as requested  Skills and Experience Ability to prioritise and stay one step ahead Display initiative, confidentiality, loyalty, and the capacity/desire to achieve and work with minimal supervision Strong communication skills (both written and verbal) Ability to build effective relationships both internally and externally  Great team player High degree of attention to detail Excellent planning and organisation skills while being extremely flexible Strong technically in the Microsoft Office Suite Excellent time management skills Highly organised and able to prioritise tasks effectively About the clientWe are delighted to be partnering a global leader in the food manufacturing industry, known for producing high-quality products enjoyed by consumers around the world. With operations spanning multiple continents, they are committed to innovation, operational excellence, and fostering a culture of respect and integrity. To apply please follow the link below or for a confidential discussion please email zschofield@sharpandcarter.com.au or phone Zoe Schofield on 0401 265 388.

The Position An exciting opportunity is available for an Executive Assistant to provide key support to the CEO and Executive Leadership Team of a national services business.  This role offers the chance to work within a respected company, providing administrative and operational support to assist with day-to-day tasks. Your ability to handle a variety of responsibilities and maintain smooth operations will be vital to your success in this position. Key Responsibilities As the Executive Assistant, your main focus will be to provide effective administrative support to the CEO and Executive Leadership Team while fostering a positive and team-oriented approach. Your key duties and responsibilities will include: Executive Support: Manage the CEO and Executive Leadership Team’s calendars, schedule meetings, and arrange travel. Event management: Both internal and external.  Document Management: Assist with preparing, formatting, and managing proposals, presentations, and other documents. Financial Administration: Assist with processing invoices, credit card expenses, and managing claims and reimbursements. Communication: Help draft and coordinate correspondence, reports, and presentations. General Office Support: Provide assistance with general office tasks, including resolving IT-related issues and handling ad hoc administrative duties. Skills & Experience We are looking for a candidate with prior experience in administrative support, executive assistance, or general office management.  To succeed in this role, you will need to demonstrate: Proactive Attitude: A willingness to take the initiative and assist where needed. Reliability: A dependable and trustworthy approach to your work. Attention to Detail: A strong focus on accuracy and organisation. Communication Skills: The ability to communicate effectively with team members and stakeholders. Flexibility: Adaptability and comfort working in a fast-paced environment. The Client Sharp & Carter is proud to partner with a national organisation to appoint an Executive Assistant. This is an excellent opportunity to join a growing company with a supportive work culture and strong values. The role offers the flexibility of a hybrid work model and flexible hours. How to Apply If this opportunity sounds of interest please apply online. For more information, you can contact Bridgette at 0484 381 458.bmeaden@sharpandcarter.com.au 

The Position An exceptional opportunity has become available for an experienced Executive Assistant to join a market leading organization based in Sydney’s West supporting the CEO. For over a decade, this company has grown from strength to strength and is now a leader within their sector.   The Role    The Executive Assistant will play a crucial role in partnering with the CEO to ensure their day runs seamlessly. Your duties will include but not be limited to:   Coordinate the CEO’s calendar, including sending meeting requests, preparing agendas and managing relevant requests  Arrange travel and accommodation for the CEO and visiting stakeholders Answer and screen incoming calls to the CEO acting as a gatekeeper to ensure focus as needed Manage the CEO’s inbox ensuring prompt responses are provided and tasks triaged Manage the CEO’s expenses  Managing and booking meetings rooms Prepare correspondence, reports and documentation on behalf of the CEO Manage and process electronic and hard copy written communications Compile research as directed by the CEO Support the wider team as required across administrative tasks Work proficiently across MS Word, PowerPoint and Excel Skills & Experience Stable experience working in a similar Executive Assistant role ideally within aa layered and busy company Confidence and experience in building relationships including managing key stakeholders Provide a highly professional, courteous and responsive approach internally and externally at all times Impeccable communication skills Strong attention to detail and accuracy Proven knowledge of MS packages including Word, PowerPoint and Excel Strong organisational and time management skills Ability to prioritise tasks and work well under pressure Ability to work independently with minimal supervision Flexibility to adapt to changing priorities and deadlines The Client   Sharp & Carter are proud to partner with this highly reputable organisation to appoint an Executive Assistant to the CEO in a permanent full-time position based in Sydney’s West. This is a rare opportunity to join a business that has consistently gone from strength to strength and is known for their high performing and inclusive culture. Our client is looking for an Executive Assistant that will join their business for a number of years and quickly become an integral part of the team. How to Apply Sharp & Carter often have a range of positions available that may not yet be advertised. If you feel this opportunity is interesting yet not quite right, then we recommend still putting in an application or sending your CV directly to the email address below. That way we can contact you to find out more about your career goals and aspirations, and we will ensure you stay updated and aware of exciting new vacancies in the market.  For more information about this opportunity, please connect with Nikki Herden on the details listed below: Nikki Herden Director – NSW Business Support nherden@sharpandcarter.com.au

The Position:An opportunity is available for an Administration Officer to join a growing and fast-evolving team in a permanent position in Brisbane CBD.As the successful candidate you will provide administrative support to an initially small team by implementing/improving administrative processes and procedures, assisting with costings and team workflows, as well as coordinating meetings and monitoring inboxes. Your diverse responsibilities will ensure no two days are the same. This position is able to be offered as permanent full-time or part-time hours.  Key Responsibilities:  Reporting to the Business Manager, you will be an integral member of a high-performing team. Your key responsibilities will include, however are not limited to: Administration support including managing inbox, scheduling meetings, document management and preparing reports; Supporting with team deliverables such as tracking of costings, monitoring compliance, and reporting on workflows; Data analysis including creation of reports and visual dashboards with PowerPoint; Database management including maintaining files/records, contracts and agreements with key suppliers; Ad hoc support to ensure the smooth and efficient operation of the function and key project.    Skills & Experience:  To be successful in this role you will have the following skills: Ability to work in a growing and evolving team environment; Demonstrated experience in administration; Ability to assist in preparing spreadsheets and reports; Experience in Office 365 systems, with demonstrated strength with PowerPoint; Excellent written and verbal communication skills.     The Client:Sharp & Carter are proud to partner with a reputable organisation for the permanent recruit of an Administration Officer.With a modern and brand new offices, and a professional, friendly and supportive employee base, this is a fantastic opportunity to work with like-minded individuals as them embark on a key delivery project.  How to Apply:Sharp & Carter often have a range of positions available that may not yet be advertised. If you feel this opportunity is interesting yet not quite right, then we recommend still putting in an application or sending your CV directly to the email address below. That way we can contact you to find out more about your career goals and aspirations, and we will ensure you stay updated and aware of exciting new vacancies in the market.For more information about this opportunity, please call Antonia Teale for a confidential discussion on the details below.Antonia TealeATeale@sharpandcarter.com.au0491 257 346

About the Role:Sharp & Carter is proud to be partnering with a leading professional services firm seeking a dedicated Reception and Administration Officer. This permanent and full-time position is essential for maintaining efficient front-of-house operations and providing outstanding administrative support. If you excel in customer service and administrative responsibilities, this is your chance to become part of a high-performing team that values your expertise. Key Responsibilities: Warmly greet and assist clients, visitors, and team members with professionalism and a welcoming demeanor. Manage incoming calls and direct them to the appropriate team members efficiently. Address customer inquiries via phone and email, delivering clear and accurate information. Provide support to various teams by preparing and processing documents. Accurately maintain and update administrative records and databases. Coordinate appointments and meetings to ensure smooth office operations. Perform general administrative duties, including data entry, filing, and document management. Requirements: Proven experience is desired but not essential in a reception or administrative role, ideally within a professional services environment. Excellent verbal and written communication skills, with a strong customer service focus. High attention to detail and the ability to manage multiple tasks efficiently. Strong problem-solving skills and a proactive, solution-oriented approach. A friendly, positive attitude that fosters a collaborative work environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with general office equipment and software. About the Client:Our client is a highly regarded professional service leader, renowned for their commitment to excellence, reliability, and outstanding client service. Based in the bustling Melbourne CBD, they offer a supportive and inclusive workplace culture that encourages professional development and teamwork. This is an excellent opportunity to join a firm that values its employees and maintains a reputation as an employer of choice. Take the Next Step! If you are motivated, detail-oriented, and passionate about delivering exceptional customer service, we would love to hear from you! To Apply:To apply please follow the link below or for a confidential discussion please contact Isabella Figgins at ifiggins@sharpandcarter.com.au