Business Support Recruitment Agency

About the role As a key support to the Corporate team, you'll bring your expertise to a high-performing working environment where your skills will shine. This is a fantastic opportunity for someone with an existing legal assistant background who thrives in a busy environment and takes pride in anticipating the needs of senior stakeholders.Key Responsibilities Diary management for Partner both internal and external appointments, across different time zones and offices, with appropriate meeting lead and travel times. Assist with meeting preparation and the coordination of post meeting actions  Managing and coordinating regular client communications Handle file opening, maintenance, and closure. Draft legal documents, correspondence, reports, emails, memos, and letters. Undertake personal assistant tasks, including diary and travel management. Communicate with clients and staff on daily matters. Expense management. Skills and Experience Must have a minimum of 3+ years’ experience as a dedicated Legal Assistant. Proven experience supporting 2+ Partners or senior stakeholders. Calendar management. Proactive, motivated and organised. Proficiency in Word, PowerPoint, and Outlook. Strong verbal and written communication abilities. Calendar management Experience in events planning is advantageous  Demonstrated commitment to client confidentiality. Benefits:  Generous Parental leave benefits  1 day working from home (increase after probation) Take up to 8 weeks extra holidays with purchased leave Discounted gym memberships Learning and Development allowances  Access to EAP Home office allowance and more About the clientKnown as true leaders in the Professional Services space, my client is a progressive, innovative and dynamic business who offer an excellent culture and numerous employee benefits and well-being programs. Located in the CBD of Melbourne right next to public transport, you would be a part of a large and cohesive support team who value collaboration and growth. To apply please follow the link below or for a confidential discussion please contact Amanda at acoad@sharpandcarter.com.au

About the Role: Sharp & Carter are thrilled to be partnering with a leading global law firm as they seek a proactive and detail-oriented Practice Management Assistant to join their high-performing team in the CBD. This full-time, permanent role offers an exciting opportunity to contribute to the success of a global law firm by supporting practice group operations and delivering exceptional administrative assistance. Key Responsibilities: In this role, you will: Provide administrative and operational support to partners and legal teams. Coordinate meetings, appointments, and travel arrangements efficiently. Prepare, edit, and format correspondence, legal documents, and presentations. Manage billing processes, including drafting invoices, monitoring accounts, and overseeing expense management. Liaise with the financial team, demonstrating strong financial acumen in handling billing, invoicing, expense management, and reporting. Manage deadlines effectively, ensuring tasks are completed on time with accuracy. Maintain and update client databases and internal practice management systems. Assist partners and lawyers with secretarial duties and functions as required. Oversee the accurate completion of relevant documentation and filings. Handle confidential information with professionalism and discretion. Support general office management tasks as needed to enhance team productivity. About You: To excel in this position, you will bring: Experience in an administrative or support role within a professional services environment, preferably in legal practice (highly regarded). Exceptional organizational and time-management skills with the ability to prioritize effectively. Strong attention to detail and a proactive, problem-solving approach. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience with practice management systems or billing software (advantageous). A collaborative mindset and a commitment to delivering high-quality work. About our client: Our client is a leading global law firm known for delivering innovative solutions to complex legal challenges. They are committed to excellence, collaboration, and fostering a supportive, inclusive workplace where their people can thrive. Situated in a prestigious central CBD location, the firm provides a dynamic, professional environment reflecting its dedication to superior client service and the well-being of its people.    How to Apply: Ready to advance your career with a prestigious global law firm? Submit your application today or contact Isabella Figgins at ifiggins@sharpandcarter.com.au for a confidential discussion.

About the role We are seeking a Legal Assistant to join a collaborative and passionate team in Melbourne. Working closely with a respected Partner and legal professionals, you'll be part of a dynamic environment, contributing to various administrative tasks.Key Responsibilities Diary management for Partner both internal and external appointments, across different time zones and offices, with appropriate meeting lead and travel times. Assist with meeting preparation and the coordination of post meeting actions  Managing and coordinating regular client communications Handle file opening, maintenance, and closure. Draft legal documents, correspondence, reports, emails, memos, and letters. Support with Business Development  Manage incoming calls  Event coordination  Undertake personal assistant tasks, including diary and travel management. Communicate with clients and staff on daily matters. Expense management   Skills and Experience Experience in Legal Assistant or support role within a professional services environment (highly regarded). Proficiency in Word, PowerPoint, and Outlook. Strong verbal and written communication abilities. Calendar management Experience in events planning is advantageous  Demonstrated commitment to client confidentiality. Aptitude for teamwork and the ability to work independently. Previous experience in an administrative role ideally within professional services About the client Known as true leaders in the Professional Services space, my client is a progressive, innovative and dynamic business who offer an excellent culture and numerous employee benefits and well-being programs. Located in the CBD of Melbourne right next to public transport, you would be a part of a large and cohesive support team who value collaboration and growth.  To apply please follow the link below or for a confidential discussion please contact Zoe Schofield - zschofield@sharpandcarter.com.au

About the Role Our client is seeking an experienced and dynamic Data Entry and Customer Contact Administrator.The purpose of the role is to cleanse existing data (upward of 4000 records), outbound calling to clients to obtain missing information to then generate leads for the sales team to chase.The ideal individual will have excellent data entry skills, strong attention to detail and the ability to pick up the phone and to be resilient on the phone. HOURS ARE: 9-5pm or 10-4pmResponsibilities Reporting to the GM of Sales, your responsibilities will include;  High volume data entry and data cleansing Customer Service - outbound calls to chase missing data  Generating leads for the sales team Manage a timely and efficient data collection process  Manage and update spreadsheets  Ad hoc duties as required  Skills and Experience The following experience is essential to progress with this role:  Prior data entry experience and outbound calling experience  Confident phone manner and resilience to rejection is a must  Experience working with Excel and Zoho Excellent knowledge of data and document control processing tools  Strong attention to detail and use of initiative   Strong organisational and time management skills  The ability to manage and prioritise a number of tasks at once  About the client Our client is a true leader within their field, and they have an excellent reputation across the Global market. Conveniently located in Melbourne’s Eastern suburb of Doncaster, this is an excellent opportunity for an Data Entry/ Customer Service professional with experience in a similar role to join a fantastic and inclusive team.  How to Apply  If this role sounds like the right next step in your career please APPLY NOW!   To apply please follow the link below and for any other questions please contact Amanda Coad at acoad@sharpandcarter.com.au**due to the high volume of applicants, only successfully shortlisted candidates will be contacted**

About the Role:Sharp & Carter is partnering with a leading Australian online retailer and technology company who are seeking a proactive and enthusiastic Customer Service Representative. This full-time role is pivotal in delivering outstanding service, acting as the first point of contact for clients and customers. With responsibilities ranging from resolving inquiries and processing orders to supporting administrative tasks, this position offers variety and the chance to make a meaningful impact.Key Responsibilities:In this role, you will: Handle customer inquiries and issues professionally via phone, email, and chat. Provide accurate information about products and services. Resolve complaints efficiently and empathetically to maintain customer satisfaction. Process orders and update customer records in the system. Collaborate with internal teams to ensure seamless service delivery. Support team operations with general administrative and data entry tasks. Requirements:To excel in this role the ideal candidate will ideally hold a transferable undergraduate degree in addition to: A proactive and enthusiastic individual with a passion for customer service. An undergraduate degree is advantageous however, not essential. Experienced in customer service or a related field (preferred but not essential). Skilled in communication, organization, and problem-solving. Detail-oriented with excellent time management abilities. Proficient with basic computer systems; familiarity with CRM software is a plus. About Our Client:As a leading Australian online retailer, our client offers a diverse range of products across categories such as electronics, home goods, and lifestyle. With a strong commitment to providing exceptional value to customers, the company integrates cutting-edge technology and innovation to deliver a seamless shopping experience. Focused on growth, the organisation fosters a culture that celebrates creativity, collaboration, and continuous improvement.  How to Apply:Excited to make an impact? Submit your application today!

Job Title: EA & HR OfficerLocation: Chatswood, Sydney (1 day WFH on a Friday)Hours: 09:00 – 17:00 weekdays (flexibility required based on work demands)Reporting To: CFO, Sydney About the Role We are looking for an organized, proactive, and resourceful Executive Assistant to join our dynamic team. In this dual role, you’ll provide comprehensive administrative support to the CEO, CFO, and Board of Directors, while also playing a key part in shaping and executing HR practices for our Sydney office. This is a fantastic opportunity to make a tangible impact on the business and work closely with senior leadership. Key Responsibilities Executive Support: Assist the CEO, CFO, and Board with high-level administrative tasks, including preparing documentation, organizing meetings, coordinating travel arrangements, and managing expenses. HR Support: Contribute to the development and implementation of HR policies and procedures, ensure compliance, and provide HR advice and training to staff. Office Operations: Ensure the Sydney office runs smoothly, managing day-to-day administrative tasks, maintaining staff well-being, and fostering positive workplace relations. Key Requirements People-Oriented: A strong communicator who thrives in a supportive role and enjoys building relationships with senior executives and staff alike. Confidentiality & Integrity: Trusted to handle sensitive information with discretion and professionalism. Detail-Oriented: Able to manage multiple tasks with accuracy and efficiency, delivering high-quality results. HR Experience: A solid understanding of HR policies and practices, ideally within a corporate setting. Why Join Us? This is a unique opportunity to work in a fast-paced, growing organization that values professional growth, innovation, and a collaborative work environment. You’ll play a critical role in both the administrative and HR aspects of the business, helping us deliver excellence across the board.