About the role This is a fantastic opportunity for an experienced and professional Executive Assistant to support the COO of a rapidly growing, dynamic Pharmaceutical company in a challenging and rewarding role. This is a diverse role requiring the successful candidate to possess a business mindset that allows them to influence outcomes and make independent decisions.  Responsibilities Supporting the COO your role would involve: Complex diary and calendar management  Advising the COO of matters requiring personal attention, with associated deadlines, and preparing relevant documentation Prioritising and ensuring that reports, business papers and correspondence are dealt with efficiently and promptly (formatting, binding, dispatch and proof reading) Processing expenses Organising travel and other related arrangements (flights, accommodation, transport and itineraries) Assisting with event management and function setup Carrying out special projects as allocated by the CEO  Skills and Experience Experience supporting a C-Suite Executive is advantageous  Ability to prioritise and stay one step ahead Display initiative, confidentiality, loyalty, and the capacity/desire to achieve and work with minimal supervision Strong communication skills (both written and verbal) Ability to build effective relationships both internally and externally  Great team player High degree of attention to detail Excellent planning and organisation skills while being extremely flexible Strong technically in the Microsoft Office Suite Excellent time management skills Highly organised and able to prioritise tasks effectively About the client We are delighted to be partnering with an thriving Pharmaceutical company to recruit the Executive Assistant to support the COO. Based in Melbourne's inner suburbs, this is a permanent role that requires an individual that will bring a "can do" attitude to a tight-knit and friendly team. To apply please follow the link below or for a confidential discussion please email edawson@sharpandcarter.com.au or phone Elise Dawson on 0448 353 449.

About the roleAn exceptional opportunity has become available for an experienced Executive Assistant / Project Coordinator to support the Managing Director of a highly reputable, global organisation. Located in Melbourne's CBD, this role allows you the opportunity to be heavily relied upon to undertake a multitude of tasks where no two days are the same. Your ability to coordinate and manage varying expectations and daily work flows will be highly attractive.   Key ResponsibilitiesReporting to and supporting the Managing Director, this position is an integral role and requires a highly organised and skilled Executive Assistant who can provide an exceptional level of coordination and management.Your key responsibilities will include, however are not limited to: Awareness of current projects and key clients at all times, to be on top of deliverables. Project manage the assessment process and understand the specific requirements of each client. Complex diary management. Database management. Extensive document production and formatting presentations/packs for potential client pitches, candidate letters, etc. Managing expenses.  Client billing management. Work as a team with the other EAs, supporting each other to ensure that all work is done. Skills & ExperienceAs the suitable candidate for this position, you will hold prior relevant and recent experience as an Executive Assistant or Project Coordinator within a corporate business environmentIn addition, you will also: Adaptive communication style to ensure an open, professional, and friendly manner to all levels within the organisation. A bright team player, who will thoroughly enjoy a structured and process driven but fast-paced role. Flexible work approach to meet the varying demands of an ever-changing and fast-moving environment. Ability to professionally manage scheduling conflicts and recommend appropriate solutions. High computer literacy in all Microsoft office applications (Word, Outlook, Excel, PowerPoint). Ability to prioritise, manage and balance a variety of project responsibilities effectively, efficiently, and accurately. Excellent interpersonal relationship skills, particularly the ability to develop rapport and engage with people at all levels About our client  Our client is a premier leader within professional services. Based in Melbourne's CBD, they are looking for a proactive problem solver with strong business judgement, detail orientation and interpersonal skills.   To apply please follow the link below or for a confidential discussion please phone Elise Dawson on 0448353449.