About the role Our client is seeking a confident and capable Office Manager with a diverse skill set and a positive approach to learning and growth. This multifaceted role will give the successful candidate exposure to various aspects of the business, including administration, operations, and executive support. This in initial temporary placement with the opportunity for permanent employment. You must be a forward-thinking Office All-rounder who has a flexible approach to work. ResponsibilitiesAs the Office Manager, you will be responsible for the support of a wide range of business areas. Your role will include but not be limited to; Developing and managing relationships with internal and external stakeholders Answering and responding to calls and emails Managing diaries and booking travel Updating and maintaining internal databases Event management, internal and external  Organisation of catering  Management of office supplies  Ad hoc duties as required Skills / Experience Experience working in a similar position within a corporate/professional environment Technically proficient with the Microsoft Office Suite  Exposure to finance administration and accounts experience is advantageous to this role. Ability to prioritise and stay one step ahead Strong communication skills both written and verbal Overall great team player High degree of attention to detail Excellent planning and organisation skills while being extremely flexible About the clientOur client, located in the inner suburbs, is a welcoming and positive organisation within the financial services sector. With a close-knit office culture and plans for growth, they are seeking a dynamic administrative professional with a versatile skill set to add value as they move forward.To apply please follow the link below or for a confidential discussion please phone Bridgette Meaden - 0484 381 458bmeaden@sharpandcarter.com.au

About the Role As the Executive Assistant to a Senior Partner, you will play a crucial role within the firm. The ideal candidate will possess strong forward-planning skills, experience working in demanding environments, and the flexibility to manage a variety of tasks. This is a part-time position, working 3 days per week. Responsibilities In this role, you will provide comprehensive support to the Partner, including: Managing diary and email communications Handling monthly billing and accounts reporting Printing and binding documents Completing timesheets for lawyers/partners as required Coordinating meeting bookings and room arrangements Organising travel, flights, and accommodation Performing general administrative tasks as needed Skills and Experience The successful candidate will have: Prior experience as an Executive Assistant within the legal sector Familiarity with legal billing software (advantageous) Experience in a fast-paced, demanding environment Strong written and verbal communication skills Ability to build excellent client rapport High attention to detail Exceptional planning, organisational, and time management skills, with a high degree of flexibility About the Client Located in Melbourne CBD, this reputable law firm is well-known for its professional and collaborative work culture. This permanent position requires a team-oriented individual who brings a positive attitude to a close-knit, friendly team. To Apply Please follow the link below, or for a confidential discussion, contact Bridgette Meaden at 0484 381 458 or bmeaden@sharpandcarter.com.au.

About the role This is an exciting Executive Assistant role that provides support to a driven and high performing Partner. The ideal individual will have excellent attention to detail, and have exceptional planning, organisational, and multi-tasking skills.You will be well articulate in your communication, show sound judgement and discretion and thrive in a fast paced and ever changing environment. This role will allow the successful candidate to develop positive relationships both internally and externally, and further develop their administrative skill set. ResponsibilitiesThe key purpose of this role is to provide high quality service and efficient and effective administration support.  Diary and email management Booking meetings and appointments Expense management and flexi purchases Updating and maintaining internal databases Preparing reports and presentations Liaising with clients and developing relationships Following up with clients across various touch-points Travel management and event organisation All other ad hoc duties as required  Skills / Experience Ability to maintain effective working relationships to support teamwork across the business and maintain credibility with stakeholders Ability to work autonomously with a high degree of professional independence, initiative, self-discipline, confidentiality, initiative, tact, and mature and independent judgment High level of attention to detail and organizational ability Exceptional communication (verbal and written) and interpersonal skills Ability to emulate stakeholder communication styles Strong negotiation skills and ability to problem solve Excellent internal and external customer service Proven ability to effectively multi-task Ability to work well under pressure and to tight timelines and to respond well to a fast-paced environment Confident and assured in public dealings Strong decision-making ability  About the clientThis role is based from the CBD office, with the opportunity to work flexibly and from home. The business offers a range of exciting benefits including an annual all expenses paid trip, monthly drinks, quarterly events as well as a range of support programs.  To apply please follow the link below or for a confidential discussion please phone Bridgette Meaden - 0484 381 458bmeaden@sharpandcarter.com.au

The PositionA fantastic opportunity has arisen for an experienced Executive Assistant to support three senior executives at an organization focused on infrastructure development and investment throughout the Asia-Pacific region.In this role, you will deliver top-tier executive support, expertly managing priorities while maintaining the highest level of confidentiality. Your strong coordination skills will be key in balancing responsibilities across multiple executives and consistently meeting deadlines in a fast-paced, high-performance environment.Key ResponsibilitiesAs the successful candidate you will be highly organised and provide an exceptional level of professionalism and support.Your key responsibilities will include, however are not limited to: Travel bookings, including airfares, accommodation, visas, itineraries. Calendar scheduling and management; managing multiple calendars, creating meetings and interviews, liaising with internal and external members, anticipating the requirements and needs of the team. Team projects; editing, compiling, and printing company presentations, Investment Committee meeting packs. Preparing ad hoc letters and other documents as requested by the team. Event management and delivery.  Expense claim processing including AMEX, cash expenses. Support and cover off with administrative team members as needed. Identifying and contributing to the development of process improvements to increase team efficiency and operational effectiveness. Supporting the office Human Resources functions including locally onboarding staff, offboarding, participating in weekly HR team catch up calls and supporting and participating in various people development projects and initiatives. Skills & ExperienceAs the suitable candidate for this position, you will hold prior relevant and recent experience as an Executive Assistant or high level administrator. In addition, you will also: Demonstrate high-quality administrative and operational support, whilst maintaining confidentiality throughout all facets of the role; Adaptive communication style to ensure an open, professional and friendly manner to all levels within the organisation; Provide exceptional organisational and time management skills; Adaptive work style and high level of resilience, to help manage a fast-paced environment; High computer literacy in all Microsoft office applications (Word, Outlook, Excel, PowerPoint). The Client Sharp & Carter are proud to partner a global leading renewable developer that specializes across the Asia Pacific region.  They continue to rapidly grow their platforms and is hiring high-caliber professionals to join their team which is predominantly based in Melbourne.  They are a fast-paced and driven team, working across various projects. How to Apply  Sharp & Carter often have a range of positions available that may not yet be advertised. If you feel this opportunity is interesting yet not quite right, then we recommend still putting in an application or sending your CV directly to the email address below. That way we can contact you to find out more about your career goals and aspirations, and we will ensure you stay updated and aware of exciting new vacancies in the market.  For more information about this opportunity, please call Bridgette Meaden for a confidential discussion on the details below.  Bridgette Meaden bmeaden@sharpandcarter.com.au0484 381 458

The PositionA fantastic opportunity has arisen for an experienced Executive Assistant to support three senior executives at an organization focused on infrastructure development and investment throughout the Asia-Pacific region.In this role, you will deliver top-tier executive support, expertly managing priorities while maintaining the highest level of confidentiality. Your strong coordination skills will be key in balancing responsibilities across multiple executives and consistently meeting deadlines in a fast-paced, high-performance environment.Key ResponsibilitiesAs the successful candidate you will be highly organised and provide an exceptional level of professionalism and support.Your key responsibilities will include, however are not limited to: Travel bookings, including airfares, accommodation, visas, itineraries. Calendar scheduling and management; managing multiple calendars, creating meetings and interviews, liaising with internal and external members, anticipating the requirements and needs of the team. Team projects; editing, compiling, and printing company presentations, Investment Committee meeting packs. Preparing ad hoc letters and other documents as requested by the team. Event management and delivery.  Expense claim processing including AMEX, cash expenses. Support and cover off with administrative team members as needed. Identifying and contributing to the development of process improvements to increase team efficiency and operational effectiveness. Supporting the office Human Resources functions including locally onboarding staff, offboarding, participating in weekly HR team catch up calls and supporting and participating in various people development projects and initiatives. Skills & ExperienceAs the suitable candidate for this position, you will hold prior relevant and recent experience as an Executive Assistant or high level administrator. In addition, you will also: Demonstrate high-quality administrative and operational support, whilst maintaining confidentiality throughout all facets of the role; Adaptive communication style to ensure an open, professional and friendly manner to all levels within the organisation; Provide exceptional organisational and time management skills; Adaptive work style and high level of resilience, to help manage a fast-paced environment; High computer literacy in all Microsoft office applications (Word, Outlook, Excel, PowerPoint). The Client Sharp & Carter are proud to partner a global leading renewable developer that specializes across the Asia Pacific region.  They continue to rapidly grow their platforms and is hiring high-caliber professionals to join their team which is predominantly based in Melbourne.  They are a fast-paced and driven team, working across various projects. How to Apply  Sharp & Carter often have a range of positions available that may not yet be advertised. If you feel this opportunity is interesting yet not quite right, then we recommend still putting in an application or sending your CV directly to the email address below. That way we can contact you to find out more about your career goals and aspirations, and we will ensure you stay updated and aware of exciting new vacancies in the market.  For more information about this opportunity, please call Bridgette Meaden for a confidential discussion on the details below.  Bridgette Meaden bmeaden@sharpandcarter.com.au0484 381 458

About the Role As the Executive Assistant to the Chair, you will manage complex schedules, coordinate high-level meetings, and build relationships with senior stakeholders. You’ll take ownership of key administrative and strategic tasks, ensuring smooth operations for the Chair while handling sensitive matters with confidentiality and professionalism. Key Responsibilities Expertly manage the Chair's busy and intricate diary, ensuring seamless coordination of meetings, events, and commitments. Act as the key liaison between the Chair and internal/external stakeholders, maintaining strong and professional relationships. Assist with preparing reports, presentations, and strategic documentation, ensuring timely and accurate deliverables. Organise and coordinate board meetings, including preparing agendas, taking minutes, and managing post-meeting follow-ups. Provide high-level administrative and executive support on confidential and time-sensitive matters. Collaborate with internal teams to coordinate logistics for meetings, events, and travel arrangements. Coordinate complex domestic and international travel, managing itineraries and ensuring smooth transitions between engagements. What You’ll Bring Demonstrated experience as an Executive Assistant supporting senior executives, ideally within a professional services environment. Proven ability to manage complex diaries and scheduling demands with precision and adaptability. Strong interpersonal skills with a capacity to build and maintain relationships with stakeholders at all levels. A proactive approach to problem-solving and managing competing priorities in a fast-paced environment. Exceptional attention to detail, particularly in preparing reports, presentations, and documents. Advanced proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint). The Company We are proud to partner with a leading national professional services firm known for its strong commitment to excellence and integrity. This is an exceptional opportunity to join a business with a reputation for its positive work culture, strong values, and commitment to the professional growth of its people.How to ApplySharp & Carter often have a range of positions available that may not yet be advertised. If you feel this opportunity is interesting yet not quite right, then we recommend still putting in an application or sending your CV directly to the email address below. That way we can contact you to find out more about your career goals and aspirations, and we will ensure you stay updated and aware of exciting new vacancies in the market.For more information about this opportunity, please call Bridgette Meaden for a confidential discussion on the details below.Bridgette Meadenbmeaden@sharpandcarter.com.au0484 381 458