About YouYou are a highly organized individual who thrives in fast-paced environments and enjoys working both independently while supporting busy teams. You bring an adaptable and solution-focused approach to problem-solving, coupled with excellent communication skills and the ability to juggle multiple priorities. The RoleAn exciting opportunity exists for an experienced and proactive individual to join this thriving international company. As Sales Administrator, you will play a key role in managing administrative functions relating to quoting, freight coordination, proposals, and reporting. You will work closely with the Sales team and Procurement team supporting their efforts with your excellent time management, communication, and organizational skills. The role reports to the Chief Operating Officer (COO Key Responsibilities Prepare complex quoting on behalf of the sales team Develop proposals within the company's quoting model for various projects Maintain up-to-date client records using the CRM system Generate weekly reports and provide status updates on ongoing quotes Support the sales team with daily administrative tasks and ensure all leads and projects are accurate and up to date Analyze data on quoting status and report findings Perform other ad hoc administrative duties as directed by manager Key Selection Criteria Administrative support experience essential, ideally as a Sales Administrator Freight experience is highly regarded Must be able to self-manage conflicting priorities and multi-task Strong technical aptitude with excellent problem-solving abilities Clear and concise communication skills, both written and verbal, with attention to detail Ability to interact effectively with a diverse range of internal and external stakeholders. Friendly and willing to help personality Demonstrated ability to manage multiple projects and tasks while remaining calm under pressure Proficiency in Microsoft Outlook and Excel (intermediate level or above) Must have full, unrestricted rights to work in Australia (sponsorship is not available) About the CompanyJoin a well-established, dynamic international procurement company based in Keysborough, with over 70 years of industry experience. Our client is a global leader in providing high-quality commercial furniture solutions and logistics services, catering to the hospitality sector in Australia and worldwide. Known for innovation and agility, this company prides itself on its technical expertise and resources, making it well-positioned to deliver furniture installations around the globe. How to ApplyIf this sounds like the perfect opportunity for you, and you meet the key selection criteria, we encourage you to apply now!
About the roleThis is a part time (3 days per week), permanent Function Administrator position, located in Springvale, you will play a pivotal role in ensuring the seamless coordination of the very specific services our client offers across various locations.You will be the first point of contact for function directors and relevant external stakeholders.You will need to provide exceptional customer service and support throughout the function process. This role requires a high level of care, sensitivity and excellent time management skills. Duties & Responsibilities Meet and greet various clients upon entry Provide exceptional customer service to all attendees Collaborate with function directors and the Customer Experience team to meet client needs Ensure smooth transactions and documentation processes for all services. Address general public queries and escalate complaints where necessary. Ensure all IT and AV equipment is functional and coordinate with the IT department for any issues Various administrative support; data entry, reporting, preparing documents and other ad hoc requirements Skills & Experience Existing customer service skills with administrative elements High attention to detail Excellent verbal and written communication skills High levels of emotional intelligence with clientele Proficient use of the Microsoft Suite (Word, Outlook, Powerpoint and Excel) Ability to add value to a collaborative, friendly and dynamic team Must be able to work 1 Saturday per month Must have full working rights Must be willing to obtain a medical and police check Benefits: Additional gifted annual leave days per year Parking onsite Super friendly, supportive, upbeat team who all hold similar values Discounts available at the employee café About the Client Our client is highly regarded in their filed of work. This amazing NFP organisation is a true market leader in their space that focuses on their people. Located in Springvale, you will be able to work close to home and enjoy a beautiful office space. If this sounds like you, please apply through the link below!!!*Due to the high volume of applicants, only successfully shortlisted candidates will be contacted for a further conversation*Additionally, for a confidential chat about the role- please contact Amanda on amanda@sharpandcarter.com.au
About the roleThis is a full time, permanent Function Administrator position, located in Springvale, you will play a pivotal role in ensuring the seamless coordination of the very specific services our client offers across various locations. You will be the first point of contact for function directors and relevant external stakeholders.You will need to provide exceptional customer service and support throughout the function process. This role requires a high level of care, sensitivity and excellent time management skills. Duties & ResponsibilitiesIn this role, your main duties will include but not be limited to; Meet and greet various clients upon entry Provide exceptional customer service to all attendees Collaborate with function directors and the Customer Experience team to meet client needs Ensure smooth transactions and documentation processes for all services. Address general public queries and escalate complaints where necessary. Ensure all IT and AV equipment is functional and coordinate with the IT department for any issues Various administrative support; data entry, reporting, preparing documents Skills & Experience Existing customer service skills with administrative elements High attention to detail Excellent verbal and written communication skills High levels of emotional intelligence with clientele Proficient use of the Microsoft Suite (Word, Outlook, Powerpoint and Excel) Ability to add value to a collaborative, friendly and dynamic team Must be able to work 1 Saturday per month Must be willing to obtain a medical and police check Benefits: 4 additional gifted annual leave days per year 16 RDO's per year Parking onsite Super friendly, supportive, upbeat team who all hold similar values Discounts available at the employee café About the Client Our client is highly regarded in their filed of work. This amazing NFP organisation is a true market leader in their space that focuses on their people. Located in Springvale, you will be able to work close to home and enjoy a beautiful office space. If this sounds like you, please apply through the link below!!!*Due to the high volume of applicants, only successfully shortlisted candidates will be contacted for a further conversation*Additionally, for a confidential chat about the role- please contact Amanda on amanda@sharpandcarter.com.au
About the roleThis opportunity is a 12-month, temporary, 38 hours per week position suitable for a motivated, friendly and experienced Admin/ Customer Service officer. There is potential for this role to go permanent for the right candidate. We are seeking a highly organized and proactive Workplace Assistant to join this team. This role is highly essential in ensuring smooth daily operations, being the face of the company and providing support to both internal and external stakeholders. The ideal candidate will be enthusiastic, upbeat and professional while being comfortable multitasking and managing various administrative tasks in a dynamic work environment. Key Responsibilities: Face of the company; greeting customers, answer inbound calls and email queries from internal and external stakeholders. Distribute staff communications as required. Receive and manage inbound and outbound couriers Provide support to the Workplace Manager with soft-service facilities management, including but not limited to; Cleaners and coffee machine maintenance, contractor coordination, logging work orders with building management Manage access passes for employees, visitors, and contractors. Organising staff discount cards Manage the booking and coordination of catering services. Organising meeting room setup and manage booking requests. Conduct daily office walkarounds to ensure the office remains tidy and presentable. Create and distribute the monthly internal digital newsletter. Monitor and manage pantry and stationery stock levels, ordering supplies as needed. Assist with organizing internal events and activations. Provide new starter building tours and inductions. Coordinate the setup and pack-down of weekly staff events. Provide admin support to wider departments as directed by the Workplace Manager. Key Selection Criteria: Exceptional Communication Skills: Verbal and written Organizational and Time Management Skills: Experience in multitasking and prioritizing a variety of responsibilities, often with competing deadlines Attention to detail in managing tasks such as coordinating couriers, meeting room bookings, and managing stock levels. Customer Service Orientation: Demonstrated experience providing high-quality service to both internal teams and external stakeholders. Professional and positive demeanor when assisting visitors, contractors, and employees. Existing Administrative Skills: Proficient in using Microsoft Office Suite (Word, Excel, Outlook) and other office management tools. Team Player: Willingness to assist colleagues across departments when required. Ability to work collaboratively with the Workplace Manager and other team members. Must be able to work 5 days in office. Benefits: 50% employee discount Invite to Exclusive Sample sales Sauna and change room onsite Modern and dynamic working culture About the company:This client is a leading global brand recognized for its innovation, quality, and commitment to excellence. With a strong presence in the retail industry, they foster a dynamic and inclusive work culture that emphasizes collaboration and creativity. The company is dedicated to empowering its employees and providing an environment where personal and professional growth are prioritized. This is an excellent opportunity to join a well-established organization that values integrity, teamwork, and continuous improvement.How to ApplyIf this role sounds like the right next step in your career please APPLY NOW! To apply please follow the link below or for a confidential discussion please contact Amanda at acoad@sharpandcarter.com.au
About the role Our client is currently seeking an upbeat, motivated and experienced Administrator to provide support to the National Sales and Marketing Manager, as well as the wider Sales team. The ideal individual will have excellent planning and organisation skills with a high attention to detail. You will be articulate in your communication, show sound judgement and discretion and used to a demanding environment. This role is located in Cheltenham and working alongside a friendly, supportive and collaborative team.This is a temporary, immediate start vacancy that could go permanent for the right candidate. Responsibilities Answering and responding to all calls and queries Meeting clients and visitors Email Management Providing admin support to the sales team Creating and processing sales orders and invoices Liaising with both internal and external stakeholders Data entry, printing, filing, and scanning etc Ordering stationery and office supplies Ad hoc administrative duties as necessary Skills / Experience Demonstrated experience in an administrative support/reception role Ability to work within a high volume, busy team environment Excellent telephone manner, communication skills and customer service Strong attention to detail Good stakeholder management skills Experience in the service, building and/or construction industry is highly beneficial but not essential This role requires full-time, in-office attendance (5 days per week) About the companyBased in Melbourne's South East, a global leader in their space - manufacturing and distribution. With operations in all states across Australia, our client is seeking a motivated & driven team player to join their Administration team in their newly renovated Cheltenham office. A true employer of choice—this is an opportunity you won’t want to miss!To apply, please click on the link below. For a confidential discussion about the role, please email Amanda on acoad@sharpandcarter.com.au
About the roleThis is a Full-time, permanent opportunity for an upbeat, eager to learn Administrative Assistant to support the International Sales team in this forward thinking company located in the Cheltenham area.This position is best suited to someone who is motivated, upbeat, happy to throw their hand up to help and highly organised. Must be professional and adaptable to conflicting priorities as you will be supporting multiple sales representatives and be able to prioritise tasks based on urgency. Responsibilities As an admin support to the International Sales team, you will liaise with all internal and external stakeholders, from the likes of New York, Dubai, Singapore and more, providing quality administrative assistance to the team as required through tasks such as: Booking and scheduling meetings on behalf of sales team Organising promotional packs and posting internationally Preparing contracts through Salesforce Responding to queries from internal and external stakeholders Providing some reporting support Organising travel; flights, hotels, meetings, technicians schedules Other ad hoc duties where directed Skills / Experience Experience working in a similar Administrative support position is highly advantageous. Candidates with hospitality and retail backgrounds will be considered if they have displayed higher tasks. High attention to detail is crucial Intermediate computer skills (including MS Office suite and Salesforce); training will be provided. Excellent telephone manner, communication skills and customer service. Ability to work within a high volume, team environment, manage conflicting priorities Strong verbal and written communication skills Demonstrated ability to take initiative in problem solving and in exercising judgement Must be able to work 5 days from office Benefits Career progression pathways Working with an awesome, innovative brand experiencing major growth and success Parking on-site available Extensive training/ onboarding program Positive team culture ie. team building activities and incentives Working with a brand who prides themselves on their commitment to sustainability Brand new offices About the clientThey are a market leader in what they do, founded in Melbourne originally - they have been highly successful and now work in multiple locations internationally.The work they do assists business to implement niche marketing tools as part of their overall branding strategy.Located in Bayside, this organisation is looking for a friendly and professional Admin Assistant to join their successful and energetic team!How to Apply If this role sounds like the right next step in your career please APPLY NOW! To apply please follow the link below or for a confidential discussion please contact Amanda Coad at acoad@sharpandcarter.com.au
Level 30,
555 Collins St, Melbourne
VIC 3000
+61 3 9616 2600S8, Ground Floor,
2 Brandon Park Dr, Wheelers Hill
VIC 3150
+61 3 8544 4000S1, Level 18,
135 King Street, Sydney
NSW 2000
+61 2 8315 8800S48.03, Level 48,
8 Parramatta Sq, 10 Darcy St, Parramatta
NSW 2150
+61 2 8315 8800Level 4,
197 St Georges Tce, Perth
WA 6000
+61 8 6263 9340Level 20,
260 Queen St, Brisbane
QLD 4000
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