About the RoleOur client is on the hunt for an experienced, proactive, and professional Personal Assistant to join their team on a full-time (8:30-5pm), temporary basis.The role will be between the executives home based in Malvern and the office in Moorabbin.This role is dynamic and fast-paced, requiring you to provide high-level administrative and personal support to senior executives and their family.Your week will be spent coordinating travel arrangements, managing personal properties and assets, handling household administration, and assisting with scheduling and day-to-day support tasks. Responsibilities Assist with inbound calls and emails, managing enquiries and requests professionally. Coordinate and schedule personal and family travel, including bookings, visas, and itineraries. Manage household staff, property maintenance, and liaise with trades and service providers. Maintain calendars for personal and family commitments, ensuring smooth scheduling. Conduct research on products, services, and vendors as needed. Oversee the purchase and distribution of gifts for personal clients and employees. Provide admin support, including processing expenses, managing invoices, and handling compliance-related documentation. Assist with children's school and extracurricular activities. Run personal errands, including dry cleaning, event coordination, and gift buying. Other ad hoc duties as directed. Skills & Experience Minimum 2 years experience in a similar Personal Assistant or Executive Support role. High level of discretion, confidentiality, and professionalism. Advanced skills in Microsoft Office Suite (Word, Excel, Outlook). Strong organisational and time-management skills with the ability to handle competing priorities. Excellent communication and interpersonal skills. Ability to work autonomously in a fast-paced environment. Be comfortable that no 2 days may look the same.  Must hold a valid Victorian Driver’s Licence as well as a willingness to undergo a police and working with children check.  Flexibility for occasional on-call and after-hours work. Benefits A dynamic and supportive work environment where no two days are the same. Professional development—gain experience in high-level executive and personal assistance. Exposure to exclusive networks and opportunities to build valuable industry relationships. Career growth and development opportunities. Supportive and engaging work environment. About Our ClientOur client is a leader in their industry, known for their excellence-driven culture and commitment to high standards. Based in Melbourne, they offer a dynamic and rewarding work environment where employees can build a successful career. If you’re looking for a fast-paced and diverse role that allows you to make an impact, apply today! Please note: we will not be accepting email applications at this time.**Due to high volume of applications, only shortlisted candidates will be contacted for a further discussion**

About the role Our client is on the hunt for an experienced, upbeat, professional Maintenance Coordinator and Administrator to work on a full time, permanent basis.In this role you will be responsible for coordination between existing clients and trades/ supervisors for Maintenance/ Warranty inspections and appointments.Your week will also be spent providing onsite admin support regarding invoices, compliance and various other documentation as required.Responsibilities  Assist with inbound calls and emails relating to customer and supplier questions or concerns   Co-ordinate and schedule trades and services to make sure maintenance is completed as quickly as possible Coordinating calendars Liaise with major clients regarding warranty requirements for projects  within the service & warranty periods when necessary. Providing admin support with invoicing, variations, compliance and other various documentation Check & review maintenance and warranty reports Other ad hoc duties as per directed  Skills & Experience  Previous experience in a similar role or within the construction industry. Highly desired but not essential.  Professional, friendly, relatable type of personality with clients  Advanced level of skills in Microsoft Office (Word, Excel and Outlook) Excellent time management and organisational skills Attention to detail and strong accuracy skills Thrive in a fast-paced environment and work well under pressure Strong communication and interpersonal skills Benefits Employee benefits program/ app Hybrid working; 3 days in office and 2 from home Career progression pathways  Additional leave day per year, per tenure of years worked Working in a fun, dynamic and supportive team environment About our client Our client is an industry leader within the Property and Construction space who, due to continued success and growth, are currently seeking a talented Maintenance Administrator to join their team. Located in Melbourne's South East, they have a motivated and excellence-driven culture where everyone is passionate about the industry and you can build a future. If you are seeking your next opportunity in a role that will allow you to work with a fun team as well as get immense job satisfaction from using your admin skills - apply today!

About the role Our client is on the hunt for an experienced, upbeat, professional Maintenance Coordinator and Administrator to work on a full time, permanent basis.In this role you will be responsible for coordination between existing clients and trades/ supervisors for Maintenance/ Warranty inspections and appointments.Your week will also be spent providing onsite admin support regarding invoices, compliance and various other documentation as required.Responsibilities  Assist with inbound calls and emails relating to customer and supplier questions or concerns   Co-ordinate and schedule trades and services to make sure maintenance is completed as quickly as possible Coordinating calendars Liaise with major clients regarding warranty requirements for projects  within the service & warranty periods when necessary. Providing admin support with invoicing, variations, compliance and other various documentation Check & review maintenance and warranty reports Other ad hoc duties as per directed  Skills & Experience  Previous experience in a similar role or within the construction industry. Highly desired but not essential.  Professional, friendly, relatable type of personality with clients  Advanced level of skills in Microsoft Office (Word, Excel and Outlook) Excellent time management and organisational skills Attention to detail and strong accuracy skills Thrive in a fast-paced environment and work well under pressure Strong communication and interpersonal skills Benefits Employee benefits program/ app Hybrid working; 3 days in office and 2 from home Career progression pathways  Additional leave day per year, per tenure of years worked Working in a fun, dynamic and supportive team environment About our client Our client is an industry leader within the Property and Construction space who, due to continued success and growth, are currently seeking a talented Maintenance Administrator to join their team. Located in Melbourne's South East, they have a motivated and excellence-driven culture where everyone is passionate about the industry and you can build a future. If you are seeking your next opportunity in a role that will allow you to work with a fun team as well as get immense job satisfaction from using your admin skills - apply today!

About the roleOur client is a widely recognised and high performing organisation who is at the forefront of their industry. This role is a combination of Customer Service and order processing. The successful candidate will be an experienced, organised and passionate Customer Service professional with a high attention. Reporting to the Customer Service Manager, you will have excellent communication skills and loves the Customer Service/ Call Centre environment!Responsibilities Answering incoming calls in a timely and efficient manner. Processing orders through EDI, ensuring all details are correct. Assist and resolve customer queries over phone, email, web.  Working with other internal stakeholders to resolve customer queries eg.  liaison between the customer, sales, finance and distribution teams. Other ad hoc duties as per directed.  Skills and Experience Minimum of two years' experience within a phone based customer service role. Exceptional phone and email manner and communication skills. Experience Order Processing.  Ability to handle a high volume of incoming calls/ queries. Have experience with EDI is preferred, will also consider SAP or Oracle). Confidence to liaise with various internal and external stakeholders  Must be motivated and focused. Previous experience handling and prioritising customer enquirers. Experience working within a fast paced environment, working with a high attention to detail and solution focused mindset. Strong administration skills. Benefits Local opportunity, free parking onsite  Training opportunities  Employee discounts on products Novated car leasing benefits Secure/ long term role with a great company experiencing lots of growth!  About the clientOur client is highly reputable and well known in their field of specialty and are in a position of growth. Located in Knox, this organisation is looking for an experienced, organised and well mannered Customer Service professional to join their successful and energetic team! If you are passionate about Customer Service and working with amazing people- apply for this opportunity today!How to ApplyTo apply online, please click on the appropriate link below!!*Due to high volume applicants, only successfully shortlisted candidates will be contacted for a further discussion*

About the Role:We are seeking a highly organised and detail-oriented Temporary Accounts Administrator to join our team this lovely team at a highly reputable hospital for a 4-week period (potential to extend). This is a newly created role to support a back log of administrative tasks. The role is ideal for someone with strong administrative skills who thrives in a fast-paced healthcare environment. You will provide essential support to our finance team, ensuring smooth day-to-day operations. Key Responsibilities: First point of contact for the team, speaking with suppliers. Perform general accounts administration, including invoicing, reconciliations, and data entry. Respond to inquiries related to accounts and billing. Support hospital finance staff with ad-hoc administrative tasks as required. About You: Previous experience in an administration role (ideally accounts or finance), preferably in a healthcare setting. Proficiency in Microsoft Office Suite and Oracle highly regarded. Strong communication and numerical skills. Excellent attention to detail and ability to multitask. Ability to work independently and as part of a team. A friendly, professional, and proactive attitude. Must be immediately available. What We Offer: A supportive and collaborative work environment. Working from home flexibility. Local opportunity. How to Apply:If you are interested in this opportunity, Please apply!**Due to high volume of applicants, only successfully contacted candidates will be contacted for a further discussion**

About the roleThis is a Full-time, permanent opportunity for an organised, highly motivated Administrative Assistant with strong time management skills to support a team of Engineers in this forward thinking company located in the Mulgrave.This position is best suited to someone who is professional, takes the initiative and is a strong communicator. Responsibilities As an admin support to the engineering team you will liaise with all internal and external stakeholders, providing quality administrative assistance to the team as required through tasks such as: Booking and scheduling meetings on behalf of the team. Manage and update office documents/ data base. Credit card reconciliations. Processing purchase orders. Responding to queries from internal and external stakeholders. Other ad hoc duties where directed. Skills / Experience  Experience working in a similar Administrative support position is highly advantageous. High attention to detail is crucial. Intermediate computer skills (including MS Office suite and Salesforce); training will be provided. Excellent phone manner, communication skills and customer service.  Ability to work within a high volume, team environment and manage conflicting priorities. Exceptional verbal and written communication skills. Demonstrated ability to take initiative in problem solving and in exercising judgement. Must be able to work 5 days from office. Benefits Working with a forward thinking, innovative brand experiencing major growth and success. Extensive training/ onboarding program. Positive team culture ie. team building activities and incentives. Working with a brand who prides themselves on their commitment to sustainability. Bi-annual social events. EAP program.  Modern offices in Mulgrave. How to ApplyIf this role sounds like the right next step in your career please APPLY NOW! To apply please follow the link below or for a confidential discussion please contact Amanda Coad at acoad@sharpandcarter.com.au