Sharp and Carter are seeking an organized and passionate individual to join a leading global medical device company based in St Leonards with hybrid working flexibilty.
This role will focus on the planning, administration, coordination, and booking of travel (flights, accommodation, and transfers) for Health Care Professionals (HCPs) attending conferences, events, meetings, and courses, while supporting activities for the Marketing events function.
Responsibilities
- Support in managing all travel logistics and bookings
- Take ownership of all scheduling and communication with the travel agency
- Build strong relationships with the travel agency to ensure optimal service levels
- Communicate effectively with key internal and external stakeholders
- Handle administration throughout the travel process, including compliance regulations, expenses, raising purchase orders, creating itineraries, managing inquiries, and updating event management timelines, checklists, and budgets
- Gather, assess, and utilize feedback to improve
- Build registration sites, surveys, and communications
Desirable Rquirements
- Excellent time management and organisation skills are essential
- Ability to maintain detailed, accurate records
- Strong interpersonal skills, including effective communication via phone, email, and instant messaging
- Communication, negotiation, and coordination skills
- Ability to learn and adapt to systems and processes
- Strong ability to build relationships with internal and external stakeholders
- Team player with excellent administration and communication skills
- Strong written and stakeholder management skills
- High-level computer skills with proficiency in Microsoft Office applications
- Prior experience in booking travel is preferred.
Benefits:
- Join one of Australia’s Best Places to work!
- Multiple financial benefits including health care, financial wellbeing, insurance benefits.
- Ongoing training and opportunities for career progression
- Paid Parental leave schemes
- Being part of one of the world’s largest and most recognizable brands
- Excellent team culture – we have fun whilst we work!
