As the Senior Team Administrator, your primary responsibility is to ensure the smooth daily operations of the office through effective coordination, administration, and management tasks. You will also play a key role in supporting the executive team and ensuring the office functions efficiently. This is a full-time, permanent role with the flexibility to work one day from home per week.
Key Responsibilities:
- Manage relationships with vendors, service providers, and stakeholders.
- Collaborate with other offices and key stakeholders to plan and organise company events.
- Attend National Administration Meetings and OHS meetings on behalf of the office.
- Manage office services, including correspondence control, filing systems, and supply requisitions.
- Establish and maintain office systems and record-keeping procedures.
- Manage contracts and price negotiations with office vendors and service providers.
- Handle invoices and payments, maintaining accurate records as required.
- Send out meeting calendar invites and coordinate schedules.
- Take minutes for monthly executive meetings.
- Support junior property and title searches as needed.
- Assist with the preparation of public-facing documents ensuring high accuracy and professionalism.
- Advanced proficiency in Microsoft 365, especially Word and Excel.
- Experience with Microsoft Dynamics (preferred, but training provided).
- Strong attention to detail – accuracy in formatting, grammar, and punctuation is essential.
- Ability to identify and correct errors in documentation.
- Experience or understanding of property searches and zoning regulations is a plus.
- A professionally mature individual who is switched on and proactive.
- Strong problem-solving skills – someone who will figure things out independently.
- Autonomous, yet collaborative, happy to assist across teams when needed.
- Bubbly and approachable personality with the ability to read the room.
- Able to handle pressure and a fast-paced environment without requiring constant guidance.
- Industry experience in property, legal, or high-volume administrative roles is preferred.
- Must have full working rights in Australia.
- Paid Parental Leave
- Paid Birthday Leave
- Internal Training Opportunities
- Coaching & Mentoring Programs
- Friday Drinks & Social Committee Activities
- Quarterly Events & Charity Days
How to Apply: To apply, please follow the link below or for a confidential discussion, contact Olivia Howard at ohoward@sharpandcarter.com.au.
