This is a fantastic opportunity for an experienced and professional Executive Assistant to support the Managing Director of a prestigious and reputable real estate organisation. This is a diverse role requiring the successful candidate to possess a business mindset that allows them to influence outcomes and make independent decisions.
This is a permanent role that is offering long term growth within the operations of the business.
Responsibilities
Supporting the MD your role would involve:
- Complex diary and calendar management
- Advising the MD of matters requiring personal attention, with associated deadlines, and preparing relevant documentation
- Screening telephone calls
- Compilation of meeting packs and presentations for key clients and stakeholders
- Prioritising and ensuring that reports, business papers and correspondence are dealt with efficiently and promptly (formatting, binding, dispatch and proof reading)
- Organising travel and other related arrangements (flights, accommodation, transport and itineraries)
- Assisting in the development and distribution of marketing and promotional material
- Assisting with event management and function setup
- Processing of purchase orders, invoices, expense claims and reconciliations for payment, adhering to expense policies and procedures
- Carrying out special projects as allocated by the Managing Director
- HR support inclusive of onboarding/offboarding, contract management and process improvement
- Experience supporting an Executive within real estate is advantageous
- Ability to prioritise and stay one step ahead
- Display initiative, confidentiality, loyalty, and the capacity/desire to achieve and work with minimal supervision
- Strong communication skills both written and verbal
- Ability to build effective relationships both internally and externally
- Overall great team player
- High degree of attention to detail
- Excellent planning and organisation skills while being extremely flexible
- Strong technically in the Microsoft Office Suite
- Excellent time management skills
- Ability to own your own development and dedicate time to upskill
- Highly organised and able to prioritise tasks effectively
We are delighted to be partnering with a multi-award winning, boutique real estate organisation to recruit the Executive Assistant to support the Managing Director. Based in Melbourne CBD this is a permanent role that requires an individual that will bring a "can do" attitude to a tight-knit and friendly team.
To apply please follow the link below or for a confidential discussion please email bmeaden@sharpandcarter.com.au or phone 0484 381 458
