This is a fantastic opportunity for an experienced and professional Executive Assistant to support the CEO of a prestigious and reputable Financial Services firm in a challenging and rewarding role. This is a diverse role requiring the successful candidate to possess a business mindset that allows them to influence outcomes and make independent decisions.
Responsibilities
Supporting the CEO your role would involve:
- Complex diary and calendar management
- Advising the CEO of matters requiring personal attention, with associated deadlines, and preparing relevant documentation
- Prepare and type all correspondence and presentation documents using Word, Excel and PowerPoint for the CEO and, on an as needs basis, other Executive Directors and key staff members
- Coordinate the administration of key corporate sponsorships
- Organise and coordinate various strategic planning offsites and corporate conferences
- Processing expenses
- Prioritising and ensuring that reports, business papers and correspondence are dealt with efficiently and promptly (formatting, binding, dispatch and proof reading)
- Organising travel (interstate and overseas) and other related arrangements (flights, accommodation, transport and itineraries)
- Assisting with event management and function setup
- Carrying out special projects as allocated by the CEO
- Experience supporting a C-Suite Executive is essential
- Prior experience working in Financial Services or Capital Markets
- Strong technically in the Microsoft Office Suite
- Ability to prioritise and stay one step ahead
- Display initiative, confidentiality, loyalty, and the capacity/desire to achieve and work with minimal supervision
- Strong communication skills (both written and verbal)
- Ability to build effective relationships both internally and externally
- Great team player
- The ability to handle pressure
- High degree of attention to detail
- Excellent planning and organisation skills while being extremely flexible
- Strong technically in the Microsoft Office Suite
- Excellent time management skills
- Highly organised and able to prioritise tasks effectively
We are delighted to be partnering with a global Financial Services firm to recruit the Executive Assistant to support the CEO. Based in Melbourne's CBD, this is a permanent role that requires an individual that will bring a "can do" attitude to a collaborative and diverse team.
To apply please follow the link below or for a confidential discussion please email edawson@sharpandcarter.com.au or phone Elise Dawson on 0448 353 449.
