An exciting opportunity has opened up for an experienced and dynamic Executive Assistant to provide high-level support to the Executive Director of Corporate Affairs at a highly reputable government organization. This is an exceptional role for a skilled professional who thrives in a fast-paced environment, working closely with senior leadership on a variety of critical initiatives.
Initially offered as a 6-month contract, this position comes with the potential for a permanent role based on performance and fit within the organisation. If you’re looking to make a meaningful impact and advance your career within the public sector, this could be the perfect next step!
Key Responsibilities
Your key responsibilities will include, however are not limited to:
- Diary management for the Executive Director
- Prepare agendas, meeting preparation and reports.
- Undertake general administration –corporate credit card reconciliations, coordinating catering, greeting guests, raising purchase orders
- Manage VIP guests to an itinerary including booking flights, accommodation, catering and ensuring they are running to schedule.
- All workflows on behalf of the Executive Director are actioned appropriately and in a timely manner.
- Coordinate any travel for the team.
- On behalf of the Executive Director, Corporate Affairs, coordinate the Corporate Affairs town halls, lunch and learns, external meetings and overarching team wide activities including coordination of materials and venues.
- Prepare reports, presentations and responses to internal requests for information.
- Manage the on and off-boarding of the leadership team and the off-boarding reminders for the Corporate Affairs division
- Implement administrative process improvements and efficiencies.
- Support the Reward and Recognition initiatives managed by Corporate Affairs.
- Support the events managed by Corporate Affairs
- All other ad hoc duties and responsibilities as determined by the Executive Director Corporate Affairs
As the suitable candidate for this position, you will hold prior relevant and recent experience as an Executive Assistant.
In addition, you will also:
- Demonstrated experience supporting a business leader.
- Experience with board secretariat support;
- Extensive experience in interacting with multiple stakeholders;
- Adaptive communication style to ensure an open, professional and friendly manner to all levels within the organisation;
- Flexible work approach to meet the varying demands of an ever-changing and fast-moving environment;
- Ability to professionally manage scheduling conflicts and recommend appropriate solutions;
- High computer literacy in all Microsoft office applications (Word, Outlook, Excel, PowerPoint).
Sharp & Carter are proud to partner with a values-driven and reputable government agency to appoint the Executive Assistant to Executive Director of Corporate Affairs on an initial 6 month contract.
This an exciting opportunity within a business that offers hybrid work arrangements.
How to Apply
Sharp & Carter often have a range of positions available that may not yet be advertised. If you feel this opportunity is interesting yet not quite right, then we recommend still putting in an application or sending your CV directly to the email address below. That way we can contact you to find out more about your career goals and aspirations, and we will ensure you stay updated and aware of exciting new vacancies in the market.
For more information about this opportunity, please call Bridgette Meaden for a confidential discussion on the details below.
Bridgette Meaden
bmeaden@sharpandcarter.com.au
0484 381 458
