About the role

Are you ready to take on a new challenge in a fun and varied role that will allow learning and growth? Reporting to the General Manager of the Division this role works in an inclusive team and would see you have a hand in all business facets. 

The ideal candidate will be a whiz at organization with a flair for problem solving and building relationships with stakeholders. You will be positive and flexible in your approach to work with excellent attention to detail, and be excited to come to work each day to help the success of the team.

Responsibilities

Sitting in an inclusive team of interesting and intelligent people you will be responsible for all administration to support the team as well as clients.

Responsibilities include but are not limited to;

• Negotiate and conclude business deals under the supervision of management.
• Follow up existing and potential customer inquiries
• Confirm new orders with suppliers/customers and negotiate with suppliers
• Resolve customer/supplier's queries
• Monitor shipping progress and advise customers of any delays
• Instruct customs agents to organise import clearance and delivery to customers
• Update information on products e.g., Material Safety DataSheet and product specification.
• Assist with the import statistics analysis, acquire trading and marketing knowledge and know-how in the chemical industry
• Manage stocks forecasts, costing & pricing including: Obtaining forecasts from customers on a regular basis and performing demand estimates based on forecasts received.
• Assist the PIC with decisions on stock order quantities based
  on current and forecast stock levels to maintain them as per
  customer requirements.
• Calculate costs using the booked exchange rate and related
  local charges and advise customers of any pricing changes
• Follow up customers’ stock requests and related queries
• Liaise between customers and suppliers/manufacturers 
• Arrange Business Record (BR) for new business 
• Issue sales/purchase contracts to customers/suppliers 
• Submit workflows to instruct Process Control 
•  Issue invoices and dispatch the necessary shipping and other supporting documents to customers.
• Compile manufacturer's data report and other documents for customers where required
• Report foreign currency position and profits to convert

Skills / Experience

The ideal candidate will have extensive Administration and Coordination experience as well as;

• Excellent communication skills to deal effectively with all levels of employees and contacts
• Ability to develop successful relationships with new customers and deepen or expand relationships with existing partners
• Planning and organising skills with an ability to work autonomously and prioritise work to meet deadlines
• Ability to identify potential problems and develop solutions
• Must be accepting of change and be sensitive to cultural differences
• Intermediate level of computer literacy with particular emphasis on the MS Office suite including Outlook, Word and Excel
• Sound knowledge of basic accounting concepts
• Experience and understanding of SAP systems is preferred.
• Fundamental knowledge of trading and shipping terminology
• Flexible and adaptable

About the client

Our client is an industry leader within the trades space who, due to continued success and growth, are currently seeking a talented Administrator to join their team.

Located in modern offices in Melbourne CBD, they have a motivated and excellence-driven culture where everyone is passionate about the industry and you can build a future. If you are seeking your next opportunity in a role that will allow you to work with a fun team as well as get immense job satisfaction from using your varied administration skill-set, then please apply!

To apply please follow the link below or for a confidential discussion please phone Bridgette Meaden
bmeaden@sharpandcarter.com.au