Our client is seeking a highly capable and proactive Office Manager to oversee daily operations and contribute to various aspects of the business. This role offers a diverse range of responsibilities including office management and executive support. The successful candidate will play a key role in ensuring the smooth and efficient running of the office while supporting senior management.
This permanent part-time position is based in Melbourne’s CBD and requires an on-site presence five days a week, ideally from 10:00 AM to 2:00 PM.
Key Responsibilities
As the Office Manager, you will be instrumental in maintaining an organised and efficient workplace. Your key responsibilities will include:
- Office Administration: Overseeing daily office operations, including scheduling, correspondence, and record-keeping.
- Meeting & Event Coordination: Organising and managing internal meetings, office events, and related logistics.
- Facilities & Supplies Management: Ensuring the office environment is well-maintained, fully stocked, and conducive to productivity.
- HR Support: Assisting with onboarding and offboarding processes, as well as reviewing and updating employee guidelines.
- Executive Support: Providing administrative assistance to senior leadership, including the collation of monthly management reports and quarterly Board/Executive Committee papers.
- Project Support: Assisting with ad hoc projects as required.
The ideal candidate will bring:
- Proven experience in a similar office management role
- Strong technical proficiency in the Microsoft Office Suite
- Exceptional written and verbal communication skills
- Strong organisational skills, capable of multitasking and prioritising competing demands
- Positive attitude and a proactive approach to work
- High attention to detail and excellent planning and organisational skills
Our client is a well-established specialist hedge fund based in Melbourne CBD. This is an exciting opportunity to work with the business on a permanent part time basis.
To apply please follow the link below or for a confidential discussion please contact Zoe Schofield at zschofield@sharpandcarter.com.au
