Our client is on the hunt for an experienced, proactive, and professional Personal Assistant to join their team on a full-time (8:30-5pm), temporary basis.
The role will be between the executives home based in Malvern and the office in Moorabbin.
This role is dynamic and fast-paced, requiring you to provide high-level administrative and personal support to senior executives and their family.
Your week will be spent coordinating travel arrangements, managing personal properties and assets, handling household administration, and assisting with scheduling and day-to-day support tasks.
Responsibilities
- Assist with inbound calls and emails, managing enquiries and requests professionally.
- Coordinate and schedule personal and family travel, including bookings, visas, and itineraries.
- Manage household staff, property maintenance, and liaise with trades and service providers.
- Maintain calendars for personal and family commitments, ensuring smooth scheduling.
- Conduct research on products, services, and vendors as needed.
- Oversee the purchase and distribution of gifts for personal clients and employees.
- Provide admin support, including processing expenses, managing invoices, and handling compliance-related documentation.
- Assist with children's school and extracurricular activities.
- Run personal errands, including dry cleaning, event coordination, and gift buying.
- Other ad hoc duties as directed.
- Minimum 2 years experience in a similar Personal Assistant or Executive Support role.
- High level of discretion, confidentiality, and professionalism.
- Advanced skills in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organisational and time-management skills with the ability to handle competing priorities.
- Excellent communication and interpersonal skills.
- Ability to work autonomously in a fast-paced environment.
- Be comfortable that no 2 days may look the same.
- Must hold a valid Victorian Driver’s Licence as well as a willingness to undergo a police and working with children check.
- Flexibility for occasional on-call and after-hours work.
- A dynamic and supportive work environment where no two days are the same.
- Professional development—gain experience in high-level executive and personal assistance.
- Exposure to exclusive networks and opportunities to build valuable industry relationships.
- Career growth and development opportunities.
- Supportive and engaging work environment.
Our client is a leader in their industry, known for their excellence-driven culture and commitment to high standards. Based in Melbourne, they offer a dynamic and rewarding work environment where employees can build a successful career. If you’re looking for a fast-paced and diverse role that allows you to make an impact, apply today!
Please note: we will not be accepting email applications at this time.
**Due to high volume of applications, only shortlisted candidates will be contacted for a further discussion**
