An exceptional opportunity has become available for an Executive Assistant to support the Managing Director of a global professional services business.
This role allows you the opportunity to work in a values-driven organisation who hold a highly respected reputation in their field. You will provide strategic support and operational assistance across a range of sensitive and confidential issues. Your ability to coordinate and manage varying expectations and daily workflows will be highly attractive for this position.
Key Responsibilities
As the Executive Assistant, your key focus will be to provide best practice administrative support to team while fostering positivity and a can-do attitude.
Your key duties and responsibilities will include, however are not limited to:
- Providing executive support to the Managing Director in the form of managing diary appointments, scheduling and arranging meetings, coordinating travel arrangements and scheduling meetings;
- Document management including preparation and formatting of proposals, marketing collateral and tenders for submission;
- Actioning financial support including processing of invoices, credit card expenses and ensuring submission of claims and reimbursements;
- Drafting, preparing and coordinating communication including correspondence, submissions, reports and presentations and monitoring all correspondence to ensure a prompt and accurate response;
- Supporting office staff members for office issue resolution (including IT related issues and support);
- Ad hoc administration support for the broader support functions.
As the suitable candidate for this position, you will hold prior relevant and recent experience in executive support, senior administration and/or team support. Experience in property or real estate industry is advantageous however not essential.
In addition, you will also:
- Ability to act with initiative, to meet and exceed internal/external stakeholder needs;
- Ability to gain the confidence and trust of others through honesty, integrity, and authenticity, and be seen as reliable, positive, and dependable;
- Strong attention to detail;
- Organised approach to thinking and acting;
- Ability to build and maintain effective working relationships to support teamwork across the business and maintain credibility with all internal/external stakeholders;
- Demonstrated ability to multi-task and be adaptable and flexible in a fast-paced environment.
This growing organisation is a leader in its field, renowned for its innovative approach and commitment to excellence. With a strong focus on growth, agility, and adaptation in a rapidly changing market, the organisation has established a reputation for its forward-thinking strategies and dedication to delivering high-quality services and products.
Joining this highly reputable business offers the chance to be part of a company known for its strong employee retention, attractive company values, and a warm, welcoming environment. Here, you’ll find a workplace where you can build a long and successful career with an employer that truly values and supports its people.
Joining this highly reputable business offers the chance to be part of a company known for its strong employee retention, attractive company values, and a warm, welcoming environment. Here, you’ll find a workplace where you can build a long and successful career with an employer that truly values and supports its people.
This role offers a hybrid work model and flexible hours.
How to Apply
Sharp & Carter often have a range of positions available that may not yet be advertised. If you feel this opportunity is interesting yet not quite right, then we recommend still putting in an application or sending your CV directly to the email address below. That way we can contact you to find out more about your career goals and aspirations, and we will ensure you stay updated and aware of exciting new vacancies in the market.
For more information about this opportunity, please call Bridgette Meaden for a confidential discussion on the details below.
Bridgette Meaden
bmeaden@sharpandcarter.com.au
0484 381 458
