A leading community services organisation that innovatively works alongside thousands of Victorians and their communities to overcome barriers experienced through Homelessness, Early Years, Disability, Palliative care, Early Childhood Intervention Services and Education.
With deep experience working with communities experiencing disadvantage, our client advocates for systemic change, working across all sectors to sustainably disrupt such disadvantage.
About the role
The Company Secretary will facilitate the organisation's governance processes, holding primary responsibility for ensuring that all governance compliance activities are attended to and supporting the Chair and Group CEO in ensuring board processes run efficiently and effectively.
Reporting to the CEO, the Company Secretary will provide advice and support to the boards on governance matters, that include compliance reporting, communication, and meeting management, including minute taking. The Company Secretary will ensure that all obligations to ACNC, ASIC and other regulators (including VRQA and Housing Registrar) are met and provide advice and support to boards in meeting their obligations.
The Company Secretary will have a shared direct report, the Executive Assistant (.5FTE), who will provide the administrative support to the Company Secretary and Board Chairs. You will:
- Ensure entities adhere and comply with the Corporations Act, the constitution, the ACNC and any other governance requirement, relevant legislation or regulation
- Assist the chair and directors in the conduct of meetings and their directorial, governance obligations and responsibilities
- Ensure necessary registers are established and maintained in accordance with the legal and governance obligations
- Ensure the completion and lodgement of statutory forms and returns such as annual financial reports, annual reports and changes to directors in accordance with regulatory timeframes
- Manage board processes – annual meeting calendar, review of charters, annual report, circulation of agenda’s, minutes, discussion papers, proposals for the board and its committees
- Advise the CEO on good governance practice, including streamlining board and subcommittee administration
- Organise the induction and professional development of directors
- Liaise with professional advisors on behalf of the board
- Carry out any other functions as required to support governance processes of the CEO and board chairs
- Supervise Executive Assistant, ensuring timely administration for Board Chairs
- Develop Executive Assistant to enable coverage for when Company Secretary goes on leave
- Apply people leadership policy and procedure, including performance management practices such as regular supervision, MyPALS
- Participate in learning opportunities provided by MCMG
- Ensure services are delivered within the framework and operating entities policies and procedures, legislative requirements, and meet the relevant service standards
- Qualification in company secretarial duties
- Significant experience (3 years +) in company secretary roles
- Experience in providing governance advice to board/s and CEOs and liaising with external lawyers, as required, to advise on complex issues
- Proven ability to analyse and manage critical issues and use judgement to determine which issues require attention
- Outstanding written and spoken communication skills
- Demonstrated ability in working with sensitive material and respecting confidentiality
- Computer literacy, including proficiency in MS Office Suite, BoardEffect, Diligent or similar.
- Satisfactory completion of safety screening including a National Police check, International Police check (if required), a current Victorian Working with Children Check (Employee), NDIS Worker Screening Check current Victorian Drivers Licence, and the right to work in Australia.
This role is exclusive to Sharp & Carter Legal
