Business Support Recruitment Agency

Position Summary A unique and highly confidential opportunity has become available for an experienced Executive & Personal Assistant to provide seamless support to a prominent High-Net-Worth Individual (HNWI). This position is central to ensuring the effective management of both business and personal affairs and requires a polished, proactive, and highly organised professional who thrives in a dynamic, fast-paced environment. Acting as a trusted advisor and right hand to the principal, the successful candidate will demonstrate exceptional judgement, emotional intelligence, and discretion. The role encompasses high-level executive support, personal and household coordination, and a broad range of administrative responsibilities. Key Responsibilities Executive Support End-to-end management of the principal’s diary, inbox, and schedule, ensuring priorities are met and time is optimised. Proactive coordination of complex domestic and international travel, including flights, visas, transfers, and accommodation. Preparation of high-quality reports, correspondence, briefing documents, and presentations. Liaison with internal and external stakeholders on behalf of the principal, acting as an ambassador with professionalism and warmth. Attendance at meetings as required, including minute-taking and ensuring timely follow-up of actions. Conducting research and supporting strategic initiatives and special projects. Management of confidential documentation and information with absolute discretion. Adaptable support in response to evolving priorities and time-sensitive demands. Personal & Household Support Oversight and coordination of personal calendar, appointments, events, and family-related logistics. Liaison with family members and household staff to ensure alignment across professional and personal commitments. Support in planning private travel and hospitality arrangements, including event coordination. Assistance with general household administration, service providers, and lifestyle management. Skills & Experience Demonstrated experience in a senior Executive Assistant and/or Personal Assistant role supporting a HNWI, CEO, or C-suite executive. Experience in luxury, private family office, professional services, or similarly high-standard environments. High level of proficiency across Microsoft Office and modern digital tools. Strong written and verbal communication skills with an ability to write and edit at an executive standard. Financial administration skills, including reconciliation of expenses and invoice tracking (preferred). Ability to work independently, make informed decisions, and anticipate needs. Key Attributes Impeccable discretion, integrity, and professionalism. Warm, personable, and engaging, with strong interpersonal skills. High attention to detail and exceptional organisational skills. Calm, agile, and composed under pressure. Strong sense of initiative, with a proactive and solutions-focused mindset. Confident managing competing priorities and multiple responsibilities simultaneously.

Bring your coordination superpowers to a high-performing, down-to-earth team. Join a values-led, Aussie business where no two days are the same, and your initiative, confidence, and team-first attitude will shine.We’re on the lookout for an Executive Coordinator who can hit the ground running. You'll work closely with our dynamic sales and commercial teams, providing proactive, high-level support that keeps things running smoothly – especially when the playbook isn’t always written. This is a 3–4 month temp opportunity with a strong view to permanency, ideal for someone looking for stability, purpose, and a genuinely enjoyable work environment. What you'll be doing: Providing top-tier administrative support across commercial functions Coordinating tasks like POs, business cards, event planning, and key business support Supporting sales teams in a fast-paced, customer-centric environment  Creating and formatting professional-quality PowerPoint decks and documents Managing competing priorities with confidence and calmness Assisting with travel and major event coordination Bringing structure to ambiguity with a solutions-first mindset Collaborating with a highly professional yet relaxed MD and team What you'll bring: 4–5+ years’ experience in coordination, admin or EA roles Experience supporting sales or customer-facing teams (FMCG/retail ideal) Strong MS Office skills – especially PowerPoint Confidence, initiative, and a “let me sort that” approach A proactive, organised style and ability to manage up Strong sense of confidentiality, emotional intelligence, and zero tolerance for gossip A down-to-earth attitude and team-first mindset The vibe: Our client is collaborative, values-driven, and low on ego. You’ll thrive here if you’re someone who can read the room, bring the fun, and get things done with professionalism and positivity. This role could suit a rising EA, an experienced coordinator looking for stability, or even someone returning to the workforce who wants a fulfilling 9–5 role in a supportive, mature team. The offer: Full-time temp with view to perm Competitive salary ($90k base + super + STI) Hybrid working – 1 day WFH Friendly, stable, high-performance culture Work with a genuinely respectful and ethical MD who values thought partnership Ready to bring your spark and structure to a role where you’re truly valued? Apply now or reach out for a confidential chat: Edawson@sharpandcarter.com.au

About the Role: An exciting temporary opportunity for an Administration Assistant to join a leading global organisation based in Mulgrave. This is a temporary with potential to extend where you’ll play a key role in supporting a collaborative, fast-paced team. You’ll manage day-to-day operations, from organising meetings to maintaining office systems and assisting with projects across the business. If you’re highly organised, love variety, and enjoy supporting teams to achieve their goals, this could be a great next step. Key Responsibilities: Coordinate supplies, filing systems, and office equipment. Organise and schedule team and company-wide meetings and events. Draft, edit, and format documents, reports, and presentations. Provide support with travel bookings and expense management. Manage reception voicemail and distribute messages. Assist with project administration, visual management, and proposals. General office support to keep operations running seamlessly. Skills & Experience: Previous experience in administration, coordination, or office support. Strong organisational and time-management skills. Professional verbal and written communication. Proficiency with Microsoft Office Suite. Detail-oriented with a proactive, can-do approach. Comfortable liaising across all levels of a business. Benefits: Work with a respected global organisation involved in exciting, high-impact projects. Join a supportive, team-oriented environment with a professional but down-to-earth culture. A varied, fast-paced role where your contribution is valued. Opportunity to build relationships and broaden your experience within a dynamic industry. About the Company: Our client is a global leader in technology, engineering, and product development, partnering with top organisations in life sciences, healthcare, and advanced manufacturing for over 30 years. With a strong Melbourne base and international reach, they’re known for delivering innovative solutions that make a real impact. The culture is collaborative, professional, and down-to-earth, offering a dynamic environment where you can contribute to meaningful projects and grow your skills.

Join a fast-paced, high-performing, and positive team in the heart of Cremorne, just minutes from East Richmond Station and surrounded by great cafes and eateries. This is an exciting opportunity to work in a global trading business where your coordination, customer service, and admin skills will make a real impact. About the Role As a Customer Service Administrator, you’ll play a key role supporting the end-to-end process of customer and supplier transactions. From managing orders and shipping schedules in SAP to communicating updates across stakeholders, you’ll keep everything running smoothly behind the scenes. You’ll work closely with traders, customers, and suppliers, locally and overseas, in a high-volume, detail-driven environment. Key Responsibilities Create and maintain customer and supplier orders in SAP Generate and issue sales contracts and order confirmations Maintain shipping schedules and proactively communicate order status Liaise with international suppliers and local customers to support timely deliveries Track documentation and maintain accurate internal records and reports Manage shared mailboxes and support the wider team with admin follow-ups What You’ll Bring 2+ years’ experience in administration, customer support or client service Strong communication and stakeholder management skills High attention to detail with excellent organisational habits SAP or ERP experience preferred Microsoft Excel skills  Proactive and adaptable with a team-focused mindset Why Join Us? Flexible hybrid working – 2 days WFH after training Performance bonus on top of base salary Onsite early bird parking available for early starters Collaborative and diverse team culture Convenient Cremorne location close to public transport and cafes If this sounds like the role for you please APPLY NOW!

Join a Business That Values You Are you looking to join a well-established, nationwide Australian company that truly values culture, inclusivity, and people-first thinking? If you enjoy customer service, administration, and being part of a close-knit, social team — this could be the perfect role for you.About the Role Sharp & Carter is partnering with a leading agricultural company to recruit a Customer Experience Specialist. In this predominantly administration based full-time role you’ll support customers and help keep operations running smoothly.What You’ll Be Doing Handle customer bookings, contract generation, and admin support Process service requests accurately and efficiently Liaise with third parties and internal teams Support logistics coordination and office admin Participate in team meetings and events Manage inbound/outbound customer calls and resolve queries What We’re Looking For Customer service, administration or internal sales experience Clear communicator with strong attention to detail Proactive, dependable, and team-oriented Microsoft Office skills; NetSuite exposure a plus Full working rights in Australia About the CompanyOur client is a well-regarded name in the agri-sector, focused on sustainability and research-based growth. You'll be part of a friendly and collaborative Customer Experience Team. Company Benefits Monthly social club events Mental health training and support resources Employee Assistance Program (EAP) for staff and families  Employee Benefits platform Ping pong table & competitions Fully stocked kitchen + weekly fruit delivery Down-to-earth and approachable leadership How to ApplyIf this sounds like the role for you please APPLY NOW. Interviews will be taking place next week!

The Opportunity Sharp & Carter is proud to partner with a global organisation that is a recognised leader in the visual communications market. Based in Truganina, this business provides a compelling range of innovative solutions and services, with a strong focus on delivering a superior customer experience through a passionate, diverse, and collaborative team. They are currently seeking a motivated and customer-focused individual to join their team as a Customer Service Consultant. This is a fantastic opportunity to work in a supportive and high-performing team where you’ll have real ownership and the opportunity to make a genuine impact. Key Responsibilities Manage customer orders and requests from start to finish, ensuring follow-through and customer satisfaction. Provide tailored solutions using your product, application, and industry knowledge. Accurately maintain business systems to reflect customer interactions and requirements. Share customer insights and feedback to support product and service improvements. Consistently deliver a high-quality customer service experience in all interactions. Experience & Qualifications Experience in customer service focused role  Strong communication skills and the ability to adapt your approach depending on the audience. Organised, proactive and able to multitask in a fast-paced setting. About You You are a people person who thrives on helping others and building strong relationships. You take pride in your communication skills and enjoy solving problems, managing your workload with care and attention to detail. You’re someone who values being part of a team but can also work independently and take ownership.How to Apply If you’re a passionate customer service professional looking to join a global organisation with strong values and a supportive culture, we’d love to hear from you.