Business Support Recruitment Agency

Office Coordinator | Property Developer | Melbourne CBD Fast-paced, varied role with a supportive and driven team About the CompanyOur client is a high-end and fast-growing commercial property developer, known for delivering architecturally impressive and innovative projects across Melbourne. With a strong focus on quality, design, and long-term impact, they’ve built a reputation for excellence in the commercial development space. Their culture is modern, energetic, and down-to-earth where collaboration, creativity, and initiative are genuinely valued. As the business continues to grow, they’re now seeking a proactive and personable Office Coordinator to join their dynamic CBD-based team. About the Role This is not your standard administration role. It’s a busy and hands-on position that will suit someone who enjoys variety, takes pride in keeping things running smoothly, and thrives on being the go-to person in the office. You’ll work closely with the senior team and be a key part of the day-to-day operations, managing both front-of-house and core administrative responsibilities. Key Responsibilities Front of House & Office Coordination Welcoming and assisting clients and visitors Preparing and maintaining meeting rooms  Managing catering and refreshments for meetings and director lunches Keeping communal areas tidy and kitchen stocked throughout the day Making or collecting coffees  Coordinating birthday celebrations and office events Managing incoming phone calls  Administration Processing receipts and general ad hoc admin tasks Logging IT jobs, helping with tech set-up, and decommissioning equipment Maintaining office systems, including Dropbox, Adobe, Aconex Updating internal registers and ensuring printers and supplies are in order Coordinating building maintenance requests via Dexus portal Skills & Experience Proven experience in administration or office support with a passion for hospitality & customer service Excellent communication and presentation skills Strong organisational and multitasking ability Confident with Microsoft Office and other admin platforms Positive, proactive, and team-focused attitude Benefits Be part of a supportive and collaborative team Long-term opportunity with career growth Top end of CBD location  Competitive salary and job security in a growing business How to Apply If you're an energetic Administrator looking for your next challenge in a fast-paced and friendly team, we’d love to hear from you. Apply now or reach out for a confidential discussion.

About the Role:The Administrative Support Officer will play a hands-on role in the coordination and delivery of internal programs and projects, including leadership training, executive recruitment, and values-based initiatives. You’ll be responsible for managing shared inboxes, preparing documentation, booking rooms and venues, coordinating logistics, and maintaining accurate records. The role also provides general admin support across the broader team, ensuring smooth day-to-day operations and effective communication with internal stakeholders. Key Responsibilities: • Manage a central inbox, triaging queries, responding to enquiries, and coordinating follow-up across the team. • Provide administrative support for leadership and training programs. • Assist with key internal projects including training initiatives, values-based programs, and executive-level recruitment coordination. • Maintain accurate records and ensure project files are up to date. • Coordinate bookings, respond to queries for internal meeting and training. • Support general administration needs such as calendar management, reporting, and stakeholder communication. Skills & Experience: • Demonstrated experience in an administrative support role, ideally within a large or complex organisation. • Strong organisational skills with the ability to multitask and meet deadlines. • Excellent written and verbal communication skills. • Proficient in Microsoft Office and comfortable navigating new systems. • High attention to detail, with a proactive and team-focused approach. • Experience supporting projects, training events or internal programs will be highly regarded. Benefits: • Be part of a collaborative, people-focused team environment. • Gain exposure to a wide variety of internal initiatives and meaningful projects. • Supportive workplace culture with opportunities for development.About the Company: Our client is a well-established organisation with a strong reputation for excellence, both operationally and culturally. With a focus on staff wellbeing, learning and engagement, they foster a collaborative environment that values initiative and reliability. The Organisational Development team supports a range of internal projects aimed at improving staff experience and organisational capability. This role offers the opportunity to contribute to meaningful work while developing your skills in a supportive and well-structured team setting.How to Apply:To apply, please follow the link below. For a confidential discussion, contact Ben Foley at BFoley@sharpandcarter.com.au. Please note, email applications are not being accepted for this position.

The Position An exciting opportunity is now available for an experienced Information Officer to join a well-regarded, culture-driven organisation based in Craigieburn. This role offers the chance to be part of a fast-paced, high-performing environment where you’ll be challenged, valued, and supported. Making it a truly rewarding career move! Key Responsibilities Reporting to the Information Management Lead, this role is responsible for the day-to-day administration of ELO and oversight of physical records. The Information Officer plays a key role in maintaining the integrity, accessibility, and accuracy of information across the organisation, using best practices and technical expertise to promote and enhance the use of ELO among teams and stakeholders.Your key responsibilities will include, however, are not limited to: Oversee the day-to-day administration of ELO, including user access, document control, folder structure maintenance, and register updates. Support the organisation, storage, and retrieval of physical records to ensure efficient access and compliance. Work collaboratively across departments to promote effective use of ELO through training, education, and ongoing support. Conduct quality control and audit checks on controlled documents and daily information management activities to ensure accuracy and adherence to best practices. Continuously review and refine information management and document control processes, identifying opportunities for increased efficiency and improvement. Support the management of information within the SharePoint environment, ensuring alignment with organisational policies and compliance standards. reconciliations on controlled documents and resolve discrepancies. Skills & ExperienceAs a suitable candidate for this position, you will hold prior relevant and recent experience as a Information Officer.   In addition, you will also have: Proven experience working with Electronic Document and Records Management Systems (EDRMS). Strong background in managing internal document control processes and procedures. Sound understanding and practical application of information management regulations and legislation, including compliance with National Archives of Australia (NAA) guidelines. Excellent interpersonal and communication skills, with the ability to build and maintain strong relationships across all levels of the organisation. Experience in managing physical records is advantageous. The Client Sharp & Carter is proud to be partnering with a highly respected organisation to recruit a Information Officer. This is an exciting opportunity to join a well-regarded business known for its strong employee tenure, values-driven culture, and supportive working environment — ensuring a rewarding and positive experience in the role.How to ApplySharp & Carter often has a range of positions available that may not yet be advertised. If you feel this opportunity is interesting yet not quite right, then we recommend still putting in an application or sending your CV directly to the email address below. That way we can contact you to find out more about your career goals and aspirations, and we will ensure you stay updated and aware of exciting new vacancies in the market. For more information about this opportunity, please call Bridgette Meaden for a confidential discussion on the details below. Bridgette Meadenbmeaden@sharpandcarter.com.au0484 381 458

Join a dynamic, high-performing global financial services firm as an Executive Manager based in Melbourne’s Bayside. This is an exciting opportunity to work alongside senior leadership and contribute to the smooth operation, strategic alignment, and continued success of the Australian office. If you're a proactive, solutions-focused professional with a passion for driving operational excellence, this could be your next career move. About the Role Reporting to the Managing Director, this multifaceted role combines executive support, operations leadership, financial oversight, and team management. You’ll work closely with senior leaders, while overseeing a small administration team across multiple office locations. Key Responsibilities Executive Support & Office Leadership Partner with the Managing Director to manage the day-to-day operations of the Australian office. Provide high-level executive support to senior leaders, including complex diary management, travel coordination, and expense reporting. Act as a trusted advisor to executives, supporting communication, reporting, and strategic initiatives. Business Operations & Process Improvement Oversee daily office operations, including facilities, supplies, and vendor management. Drive workflow improvements, implement scalable systems, and resolve urgent business challenges. Manage travel processes and ensure compliance with policy and cost-effectiveness. Financial Oversight & Reporting Administer office budgets, track spend, and prepare regular financial reports. Manage company-wide travel and business expense reporting systems, including Uber for Business and AMEX BTA. Stakeholder & Vendor Management Act as lead coordinator for key partners (e.g., marketing agencies, travel providers, IT, Finance, HR). Ensure smooth delivery of campaigns, business initiatives, and cross-functional projects. Internal Communication, Culture & Events Plan and execute internal events including offsites and engagement activities. Manage internal communications and support company-wide culture and recognition programs. Team Leadership & Administration Oversight Lead and mentor a team of administration professionals.  Set clear goals, support professional development, and align team output with business priorities. About You Experience & Skills Experience in executive support, operations, or administration leadership. Proven success supporting C-suite executives and managing senior stakeholders. Strong project management skills and the ability to deliver cross-functional initiatives. Experience with Microsoft Office Suite and budget/expense reconciliation tools. Exposure to office/facility management and business operations across multiple locations. Personal Attributes Highly organised and detail-oriented with a proactive mindset. Calm under pressure, adaptable, and solution-focused. A natural leader and collaborator with excellent communication skills. Confident managing sensitive information with discretion. A self-starter with strong ownership and a commitment to excellence. Why Join This Team? Global exposure within a high-calibre financial services firm. Collaborative and supportive culture with strong leadership. Bayside location offering a balance of city proximity and lifestyle. Diverse, impactful role with career development and leadership potential. How to ApplySharp & Carter often has a range of positions available that may not yet be advertised. If you feel this opportunity is interesting yet not quite right, then we recommend still putting in an application or sending your CV directly to the email address below. That way we can contact you to find out more about your career goals and aspirations, and we will ensure you stay updated and aware of exciting new vacancies in the market. For more information about this opportunity, please call Bridgette Meaden for a confidential discussion on the details below. Bridgette Meadenbmeaden@sharpandcarter.com.au0484 381 458

An exciting opportunity for a Legal Assistant to join a highly respected national law firm in Melbourne’s north-west. Offering a competitive salary, career development opportunities, and flexible working arrangements, this role is perfect for an experienced administrator or legal support professional ready to take the next step. About the Role As a Legal Assistant, you will provide critical support to a busy legal team, ensuring the smooth operation of daily tasks, maintaining high-quality client service, and managing a range of administrative and legal support duties. Key responsibilities include: Delivering professional and timely service to clients, colleagues, and external stakeholders Preparing legal documents, briefs, correspondence, and court materials Supporting legal practitioners with court hearing preparation Managing file administration including opening, closing, archiving, and document filing Assisting with the coordination of medical and legal reports Providing broader administrative support across the team as required About You You are a team-oriented, detail-focused individual with excellent communication skills and a commitment to providing high-quality support. Ideally, you will have: Previous customer service experience (essential) Legal administration experience (highly regarded but not essential) Strong organisational and time management skills Proficiency in Microsoft Office and strong digital literacy A calm, proactive approach, even in high-pressure situations The ability to work both autonomously and collaboratively Why Apply? Competitive salary package Career development and training opportunities Hybrid working arrangements Join a values-driven, inclusive, and supportive culture How to ApplyClick the link below to submit your application. For a confidential discussion about the opportunity, please contact:Bridgette MeadenEmail: bmeaden@sharpandcarter.com.auPhone: 0484 381 458

About the Role:We’re looking for a proactive Administrator to join a busy FMCG business based in Dandenong. You’ll be the go-to person for supporting the team, handling client enquiries, managing day-to-day admin tasks, and helping operations flow without a hitch. If you enjoy variety, take pride in being reliable, and love jumping into a fast-paced environment, this could be your next great opportunity! Key Responsibilities: • Manage client enquiries and be the friendly first point of contact. • Handle incoming calls and emails professionally and efficiently. • Maintain accurate records and keep systems up to date. • Assist with organising deliveries, materials, and logistics. • Prepare reports and provide updates on projects and team activities. • Support inventory tracking and liaise with procurement as needed. • Help with general administrative tasks to keep operations running smoothly. Skills & Experience: • Previous experience in administration or operations support. • Excellent multitasking and time management skills. • Clear, professional communication skills — both written and verbal. • Comfortable using Microsoft Office and keen to learn new systems. • Detail-oriented with a strong customer service focus. • Proactive team player with a positive, can-do attitude. Benefits: • Supportive and collaborative team culture. • Ongoing training and career development opportunities. • A varied role where no two days are the same. About the Company: Our client is a well-regarded and fast-growing FMCG business known for quality and responsiveness. They pride themselves on a positive workplace culture and supportive leadership, encouraging their team to take initiative and grow professionally. If you’re ready to join a company where your work truly makes a difference, we’d love to hear from you!How to Apply:To apply, please follow the link below. For a confidential discussion, contact Ben Foley at BFoley@sharpandcarter.com.au. Please note, email applications are not being accepted for this position.